In compliance with the provisions of EU Regulation 2016/679 of the European Parliament and the Council of 27 April regarding the protection of natural persons with regard to the processing of personal data and the free circulation of these data and which repeals Directive 95/46/EC (hereinafter, “General Data Protection Regulation” or “RGPD”) and Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights, we proceed to inform you about the Data Protection Policy of the company OVIGANIC IBÉRICA, SLU (hereinafter, “OVIGANIC”), as well as the way in which we treat your data collected through the website https://oviganic.com (hereinafter, the “Website”) in a simple and transparent way:
Basic information on Data Protection of “Oviganic Ibérica, S.L.U.”
Responsible for the treatment
Oviganic Iberica S.L.U.
Polígono Industrial O Reboredo, parcelas 29-30
C.P. 27400 Monforte de Lemos
Lugo (Spain)
C.I.F. B-14.590.046
In the event that the personal data is provided within the framework of the presentation of a communication or complaint through the internal information channel of the Company and the reported facts correspond to those object of Law 2/2023, of 20 February, the data controller is the administrative body of OVIGANIC IBÉRICA, S.L.U. in accordance with the provisions of article 5 of the aforementioned Law.
Origin of the data
We have obtained your data for the following reasons:
- Your business relationship with us as a customer or supplier.
- The delivery by you of your CV to apply for any of the positions of the Company.
- Your use of the contact form on the Website.
- Formulation of complaints through the Complaints Channel or internal information channel of OVIGANIC.
- If you have been into the OVIGANIC facilities, when you are within the range of the video cameras.
Purpose of the treatment
We use your data to fulfill the following purposes:
- If you are a customer: To deliver the requested goods and bill them.
- If you are a supplier: to place orders and their billing.
- If you are a job candidate: to assess and evaluate the candidate’s suitability for a job at OVIGANIC.
- If you are a user of the Website form: to manage the queries you make through it.
- If you are a complainant through the Complaints Channel: Manage the complaint made by you.
- Video surveillance: Security of people, goods and facilities.
We will keep your personal data:
- If you are a customer and/or supplier:
- During all the time that is necessary for the fulfillment of the obligations that we have assumed with you as our client and/or supplier.
- For as long as it is necessary to comply with the legal, fiscal or other obligations to which OVIGANIC is subject.
- If you are a job candidate:
- For a period of TWO (2) years after which, if they have not become OVIGANIC staff (in which case the Fourth Processing: Staff will apply), or they are not expected to do so, their data will be deleted .
- If you are a user of the Website form:
- For as long as it is necessary to comply with the legal, fiscal or other obligations to which OVIGANIC is subject.
- Until you ask us to delete them and there is no legal reason that requires us to keep them.
- If you are a complainant through the Complaints Channel:
- The data of the complainant and of the accused and of third parties will be kept only for the time essential to decide on the appropriateness of initiating an investigation into the facts denounced. In any case, after three months from the introduction of the data, it will be deleted from the complaints system, unless the purpose of the conservation is to leave evidence of the operation of the model for the prevention of the commission of crimes by the legal entity or of its internal system and information in accordance with Law 2/2023. In the latter case, the data may not be kept for a period of more than ten years.
If it is proven that the information provided or part of it is not true, it must be immediately deleted from the moment in which said circumstance is known, unless said lack of truthfulness may constitute a criminal offence, in which case it will be kept the information for the necessary time during which the judicial procedure is processed.
- The data of the complainant and of the accused and of third parties will be kept only for the time essential to decide on the appropriateness of initiating an investigation into the facts denounced. In any case, after three months from the introduction of the data, it will be deleted from the complaints system, unless the purpose of the conservation is to leave evidence of the operation of the model for the prevention of the commission of crimes by the legal entity or of its internal system and information in accordance with Law 2/2023. In the latter case, the data may not be kept for a period of more than ten years.
- Video surveillance:
- The images will be stored, where appropriate, for a maximum period of one month, with the exception of images that are provided to the Security Forces and Bodies and/or the Courts and Tribunals.
Legitimation to treat the data
The reasons that legally justify us treating your data are the following:
- If you are a customer and/or supplier:
- The processing is necessary for the performance of a contract to which you are a party.
- Legitimate interest of OVIGANIC in carrying out professional and commercial communications with its clients and/or suppliers
- If you are a job candidate:
- The treatment is necessary for the application at your request of pre-contractual measures.
- If you are a user of the Website form:
- Consent given by the user when sending their data through the form and accepting the Privacy Policy of our Website.
- Likewise, we consider that we have a legitimate interest in responding to the requests or queries that you submit to us through the form on our website.
- We understand that the processing of this data is also beneficial for you insofar as it allows us to be able to serve you properly and resolve the issues.
- When your query is related to the exercise of the rights that we inform you about below, or with claims related to our products, what legitimizes us to process your data is the fulfillment of legal obligations on our part.
- If you are a complainant through the Complaints Channel:
- (i) cumplimiento de las obligaciones legales de OVIGANIC IBÉRICA, S.L.U,
- (ii) interés legítimo de OVIGANIC IBÉRICA, S.L.U. en prevenir, investigar y controlar los riesgos penales y las infracciones a su Código de Conducta, velar por el cumplimiento normativo y de las políticas, códigos y normativas de actuaciones definidas en el marco del Sistema de Prevención de Delitos adoptado por la Sociedad en aplicación del art. 31 bis del Código Penal, y
- (iii) interés público en prevenir y actuar frente a infracciones de la legislación aplicable.
- Video surveillance:
- for the fulfillment of a mission carried out in the public interest (Security of people, goods and facilities).
Data recipients
Your personal data will only be communicated, where appropriate, to the following:
- Treatment Managers
- Company in charge of providing computer services.
- Other professionals that OVIGANIC contracts to provide certain services on its behalf (e.g. tax and legal advisors)
- Assignees
- By legal imperative
- Tax administration.
- Justice administration.
- Local and regional administrations.
- By legal imperative
Internal complaints channel
They will only access and process the data:
- The person in charge of the System and whoever manages it directly.
- The person in charge of human resources or the duly designated competent body, only when disciplinary measures against a worker could proceed.
- The person in charge of the legal services of the entity or body, if the adoption of legal measures in relation to the facts reported in the complaint is appropriate.
- Those in charge of the treatment that are eventually designated.
- Other people, or even its communication to third parties, when it is necessary for the adoption of corrective measures in the Company or the processing of disciplinary or criminal procedures that, where appropriate, proceed.
Video surveillance
- Only to the Security Forces and Bodies and/or to the Courts and Tribunals, if applicable.
Rights of data owners
The current legislation on data protection grants you the following rights as the owner of personal data:
- Right of access: You have the right to know what type of data we are treating and the characteristics of the treatment we carry out.
- Right of rectification: You can request the modification of your data for being inaccurate or not true.
- Right of deletion: Request the deletion of your data when the treatment is no longer necessary.
- Right to limitation of treatment: You can request the limitation of the treatment of your data in certain circumstances. In this case we will only keep them for the exercise or defense of claims.
- Right to object to decision-making based purely on automated processing.
- Right of opposition: You can oppose the processing of your data in certain circumstances and for reasons related to your particular situation. OVIGANIC will stop processing the data in such cases, except for compelling legitimate reasons or the exercise or defense against claims.
- Right to revoke the consent given.
- Right to file a claim with the control authority (in Spain, the Spanish Agency for Data Protection).
Where can I exercise my rights and obtain more information?
To exercise any of these rights, you can contact OVIGANIC IBÉRICA, S.L.U., at Polígono Industrial el Reboredo, plots 29-30, C.P. 27400 Monforte de Lemos, Lugo (Spain) or via email to the email web @ oviganic.com